Vendor Support
**Do NOT make any payments until you have received confirmation of participation acceptance from the Washingtonville Events Committee (eventswashingtonville@gmail.com)**
Early Bird Vendor Fees
Food, Trucks/Trailers, Attractions, Tents: $125* (20’ max space allotment)
Craft, Merchandise, Services, Carts: $65 (10’x10’ space allotment)
Informational Only Booth: $30 (10’x10’ space allotment)
*If more than 20’ of space is required, there will be an additional fee of $25 for every 5’ of space extra - for example, if your Truck is between 21’-25’ an additional $25 will be required to secure your vendor space, bringing the total vendor fee to $150/event; 26’-30’ an additional $50 ($175 total), and so on.
Vendor Fee Schedule
Early Bird Vendor Fees apply to payments made prior to the submission deadline date for each event.
Once an Event Submission Deadline has been reached, the Vendor Fee Schedule is as follows (specific dates will vary per event):
CERTIFICATE OF INSURANCE (COI)
Once your application has been approved, all vendors are required to carry and provide proof of Liability Insurance in order to participate in any Washingtonville Community Event. If you do not carry your own insurance, you can contact ACT Insurance (https://www.actinsurance.com/) who can provide you with coverage for the one day at a minimal cost.
For COI Certificate Holder, please list:
Village of Washingtonville, 9 Fair Lawn Drive, Washingtonville, NY 10992
FOOD, BEVERAGE, & ALCOHOL VENDORS
PERMITS & LICENSES
Proper permits, licenses, and insurance must be submitted upon acceptance as a vendor. Including, but not limited to: Health Department Permit, Off-Prem, Home Processing License, New York State Liquor Authority (NYSLA) License, etc.
For resources and tips on permit application, please contact the Orange County Dept of Health (OCDOH). Phone Number: 845-360-6600
For alcohol permits, please contact NYSLA. Phone Number: 518-474-3114
APPLICATION PROCESS
All vendors must submit an application prior to each event, whether or not they have been vendors in the past. Attendance at previous Washingtonville Community Events does not guarantee your acceptance for other community events. Vendor applications are reviewed separately for each event. It is important to us that we provide the community with a diverse atmosphere and do our best to rotate vendors giving everyone an opportunity to participate in community events. We have such a thriving community of small businesses! There is also no guarantee that any one vendor has exclusive coverage of a particular sector of the market or product type. Decisions regarding the overlapping products will be made at the discretion of the Events Committee with consideration of both the vendor and customer base support.
DECISION PROCESS
Once Village permits have been approved for an event, decision emails will be sent out to all vendor applicants. EVERYONE will receive an email so be sure to CHECK YOUR SPAM folder, just in case! Information on payment will be included in your acceptance letter. DO NOT send checks or payment until you receive the acceptance email with instructions. After we receive your Vendor Fee and all necessary paperwork, you are officially registered for that event and another confirmation email will be sent to you!
Vendor Applications for Upcoming Community Events
Event Application:
Washingtonville’s Great Easter Eggstravaganza: Through the Looking Glass
Apply Here if you would like to be considered as a vendor for our Annual Spring and Easter Celebration!
Submission Deadline: March 31, 2025
Event Application:
Food, Fire, & Fun Festival
Apply Here if you would like to be considered as a vendor for our Annual Independence Day Celebration!
Submission Deadline: June 14, 2025
Event Application:
Artisan & Farmers Harvest Market
Apply Here if you would like to be considered as a vendor for our local Fall Bounty Celebration!
Submission Deadline: August 24, 2025
Event Application: Witchingtonville
(Before and After Dark)
Apply Here if you would like to be considered as a vendor for one of our Annual Halloween Celebrations!
Submission Deadline: September 20, 2025
Event Application:
Whoville (Christmas Market)
Apply Here if you would like to be considered as a vendor for our Annual Whoville Christmas Market!
Submission Deadline: November 15, 2025